PRODUCTIVITY TOOLS

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PRODUCTIVITY TOOLS

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The productivity tools allow you to maximize your efficiency and productivity using Mekko Graphics with tools to help boost proficiency of creating business presentations. Use Mekko Graphics productivity tools to create complex slide layouts without manually moving or resizing any elements. Actions like aligning, resizing, and moving elements make these tasks much less time- and labor-intensive. Inserting Harvey Balls, text headers and other commonly-used elements are now easier than ever.  To access Productivity Tools, you can click the Tools button in the Mekko Graphics Charts ribbon to open the Productivity Task Pane, or you can go to the Mekko Graphics Tools ribbon to find all the tools listed.

Agenda Slides

Using the agenda element you can easily manage the agenda of your presentation, create a table of contents and add or rearrange individual agenda items. All agenda slides can easily be in sync and maintain consistent formatting as you edit the presentation. In the slide sorter view you can reorder agenda slides or copy, paste and duplicate them in the same manner as normal slides.

Inserting an Agenda

Select Agenda from the Mekko Graphics Tools ribbon. A new slide is inserted after the current slide which contains a default Agenda slide. You can immediately type your new agenda items, overwriting the placeholder text. The new slide is by default titled “Agenda” which can be changed if desired. If there are no agenda slides in the active presentation, the format for the agenda slide is derived from the Slide Master.

Formatting your Agenda items

The format of your Agenda items will get propagated to all other Agenda slides. For example, if you assign blue and bold text to a highlighted agenda item, all other highlighted agenda items will be formatted in the same way.

Propagating your Agenda slide

To propagate your Agenda to other slides, click the Agenda button again. The number of agenda slides will become the same number of items that are on the selected slide and the content and format of each agenda item will be propagated as well. The format of the highlighted item will be used in the formatting of the highlighted item in the other agenda slides.  The formatting of the first non-highlighted item in the agenda item list box will be the formatting for all non-highlighted items in the list boxes on all the agenda slides.  Any pictures and text boxes (except for the agenda item list text box) will be copied from the active agenda slide to all other agenda slides.

 

Harvey Balls

Inserting an element like a Harvey Ball into your presentation is very similar to inserting a PowerPoint shape. To insert a Harvey Ball on a slide, go to the Mekko Graphics Tools ribbon and click the Harvey Ball drop down menu. Then, select the desired harvey ball. You can then select a preset size from the size buttons underneath, or manually resize it like other PowerPoint elements.

Headers and Processes

Inserting a header box or process into your presentation is very similar to inserting a PowerPoint shape. To insert a header box or process on a slide, go to the Mekko Graphics Tools ribbon and click the Value Chain, Text Box, or Header box.  Click the down arrow to select the number of that select element you wish to have on the slide (2-6). The elements will automatically insert at the same size and horizontally evenly distributed across the slide.  

Arrange Commands

In addition to the PowerPoint alignment options, Mekko Graphics has also included several more arrange commands to make formatting easier. Select two ore more elements on your slide and click the desired action from the productivity tools in the Mekko Graphics Tools ribbon.

Same Width - makes selected objects the same width

Same Height - makes selected objects the same height

Same Size - makes selected objects the same size

Align Horizontal - top aligns all selected objects and distributes them equally between the furthest left and the furthest right

Align Vertical - left aligns all selected objects and distributes them equally between the furthest on the top and the furthest on the bottom

Align Charts' Bottom Margins - adjusts any selected Mekko Graphics charts' bottom margin position to be at the same level on the slide. The first selected chart is used as a master. All additional selected charts comply with the first selected chart's bottom margin.  

Align Charts' Left Margin - adjusts any selected Mekko Graphics charts' left margin position to be at the same level on the slide. The first selected chart is used as a master. All additional selected charts align with the first selected chart's left margin.  

Align Shapes by Bottom Chart Margin - adjusts the vertical position of the selected shapes containing Mekko Graphics charts to align charts' bottom margins. The first selected chart is used as a master, with all subsequent selected charts adjusting to the first selected chart.

Align Shapes by Left Chart Margin - adjusts horizontal position of selected shapes containing Mekko Graphics charts to align charts' left margins. The first selected chart is used as a master, with all subsequent selected charts adjusting to the first selected chart.

  Sharing Slides

Sometimes it is useful to save, email, or print some subset of slides. With Mekko Graphics you no longer need to duplicate the file and then delete unwanted slides.

Email Selected Slides
To email selected slides, simply select the desired slides from the preview pane (use ctrl click to multi-select discontiguous slides) on the left and click Email. If you wish to add a timestamp in the filename, check the Add Timestamp checkbox. To convert the Mekko Graphics charts to .PNG images, check the Convert Mekko Graphics charts to .PNG images checkbox. You can also add the presentation as a .PDF file in your email. If the file is too large to email, you have the option to send it as a zip file.

Save Selected Slides
To send selected slides in your deck, select the desired slides from the preview pane (use ctrl click to multi-select discontiguous slides) and click Save. You can add a timestamp to the filename by checking the Add Timestamp checkbox. You can also save the charts as .PNG images.

Print Selected Slides
To print selected slides in your deck, select the desired slides from the preview pane (use ctrl click to multi-select discontiguous slides) and click Print.

Ungroup and Regroup Charts

You can ungroup Mekko Graphics charts into separate elements on your slide, and then regroup them back to a Mekko Graphics chart. To ungroup a Mekko Graphics chart, select your chart and click the Ungroup Chart button in the Mekko Graphics Tools Ribbon. To regroup the chart in order to edit it in Mekko Graphics, click Regroup Chart.

Resize Chart

For any chart, you can resize for preset paper sizes. Select your Mekko Graphics chart and then from the Productivity Task Pane, choose the Resize Chart drop down menu and select the desired size.